Administrative Officer / Personal Assistant

About the role

Brites Management Services is hiring a full-time Administrative Officer/Personal Assistant in Nairobi. The role provides administrative and executive support to senior management and keeps office operations running smoothly, covering scheduling, meetings, correspondence, records, basic finance and procurement support.

Key responsibilities

• Manage executive calendars, appointments, meetings and travel arrangements
• Prepare correspondence, reports, presentations, meeting agendas and minutes
• Screen calls, emails and visitors and follow up on them
• Coordinate day-to-day office operations and maintain filing systems, company records and confidential documents
• Manage office supplies, equipment and service providers
• Assist with petty cash, invoice processing and reconciliation of administrative expenses
• Support procurement, including purchase requisitions and tracking supplier deliveries
• Liaise with internal departments, customers, suppliers and service providers, and coordinate meetings and company events
• Follow up on action items and support administrative process improvements

Required profile

• Diploma or Bachelor's degree in Business Administration, Office Administration, Procurement, Finance, Accounting or a related field
• At least two years of experience in administration, executive support, office management or customer service
• Background in finance or accounting is an added advantage
• Experience in a manufacturing environment is desirable

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Document management, record keeping and report preparation
• ERP or accounting system experience is an added advantage

The advertised salary is KShs 30,000-35,000. Applications are made by sending a CV to the company's recruitment email; interviews are held on a rolling basis until the position is filled.