College Registrar – Senior Management

About the role

The College Registrar will lead the Registry function at MedPrime Training College, overseeing the integrity and security of student academic records across all campuses. Reporting to the Dean/Principal and ultimately the CEO, the role ensures smooth admission, registration, examination and graduation processes throughout the student lifecycle.

Key responsibilities

• Oversee admissions administration, student registration and onboarding across all campuses.
• Maintain accurate, complete, secure and up‑to‑date student and academic records.
• Supervise Registry, Admissions/Registration and Examination/Records staff and set performance standards.
• Manage the student management system, including Intellimis, ensuring data accuracy and timely updates.
• Coordinate student transfers, deferments, withdrawals, readmissions and programme changes.
• Handle examination registration, candidate lists, examination records and results administration.
• Maintain academic progression records, transcripts and student completion status.
• Coordinate graduation preparation, student clearance and certification processes.
• Ensure custody, security and confidentiality of student information and academic records.
• Conduct regular reconciliation of admissions, registration, academic, examination and finance data.
• Develop and implement Registry SOPs and service standards.
• Support regulatory and quality‑assurance requirements and prepare records for audits.
• Prepare weekly and monthly management reports on admissions, enrollment, progression, examinations, completion and graduation.
• Address registry‑related student concerns and resolve administrative issues promptly.
• Drive continuous improvement, automation and consistent registry practices across campuses.

Required profile

• Bachelor’s degree in Education Administration, Business Administration, Management, Records Management, Education, Health Sciences or a related field.
• 2–3 years of supervisory or management experience.
• Proven experience in student records management, examinations and certification.
• Experience with student management/information systems; Intellimis experience is an advantage.
• Background in a TVET, college or university environment, preferably multi‑campus.

Required skills

• Intellimis student management system
• Student management/information systems