Executive & Administration Assistant

About the role

ANT Automotive Logistics, a subsidiary of Africa Global Logistics (AGL) and a leading East African specialist in end-to-end automotive logistics, is hiring an Executive & Administration Assistant in Nairobi. The role ensures efficient coordination of executive activities, effective communication with internal and external stakeholders and smooth day-to-day administrative operations. It is a full-time, fixed-term position.

Key responsibilities

• Manage executive calendars, appointments and meeting schedules, and coordinate domestic and international travel including visas, accommodation and itineraries.
• Prepare meeting agendas, presentations, minutes and follow-up action trackers, and screen and prioritize executive correspondence.
• Maintain confidential records and sensitive business information.
• Support daily office administration, office supplies, facilities management and service providers, and help organize company events, workshops and board meetings.
• Maintain filing and document management systems and support procurement and administrative processes.
• Act as a liaison between executives, employees, customers, suppliers and partners, and coordinate internal communications and management announcements.
• Follow up on key actions from management meetings and support reports, dashboards and management presentations.
• Assist in maintaining corporate records and statutory documentation, and ensure administrative activities comply with company policies and governance requirements.

Required profile

• Bachelor's degree in Business Administration, Management, Human Resources, Communications or a related field.
• Minimum 3 to 5 years of experience as an Executive Assistant, Personal Assistant, Office Administrator or similar.
• Experience supporting senior executives or C-level management is highly desirable.
• Experience in logistics, transportation, supply chain or multinational business environments is an added advantage.
• High level of professionalism, discretion and confidentiality.

Required skills

• Excellent organizational and planning skills, and ability to work independently and manage multiple priorities.
• Strong verbal and written communication and presentation skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).