Executive Assistant

About the role

We are looking for an experienced, proactive, and discreet Executive Assistant to support our executive leadership in Nairobi. The role involves managing complex schedules, coordinating travel, and handling confidential communications in a fast‑paced environment.

Key responsibilities

• Manage complex executive calendars, prioritize meetings and resolve scheduling conflicts.
• Coordinate end‑to‑end travel logistics, itineraries and meeting agendas for leadership.
• Draft, edit and review executive communications, reports, presentations and confidential documents.
• Serve as primary point of contact between executive leadership, board members, clients and internal teams.
• Oversee special projects, executive committee meetings and organisational events from inception to completion.

Required profile

• Minimum 5–7 years of experience as an Executive Assistant or senior administrative role supporting C‑suite or senior directors.
• Bachelor’s degree in Business Administration, Communications or a related field.
• Understanding of Islamic cultural norms, executive etiquette and community engagement protocols.

Required skills

• Advanced proficiency in MS Office.
• Advanced proficiency in Google Workspace.
• Experience with calendar management software.
• Experience with document control systems.