Executive Assistant

About the role

SALIX Data Africa is recruiting an Executive Assistant for a US-based executive leading Operations, Sales, Product Development, Marketing and Logistics. The role acts as a trusted extension of the executive's office, managing priorities, streamlining information flow and keeping initiatives on track. The employer is a fourth-generation family-owned manufacturer of custom brass hardware for the leather goods industry.

Key responsibilities

• Triage the executive's inbox, filter routine and notification emails, and escalate only critical matters
• Categorize emails by urgency, significance and required action
• Manage calendar scheduling and assist with travel planning and document preparation
• Support process documentation and SOP management
• Create daily executive briefings summarizing decisions, risks, opportunities and priorities
• Monitor shipments, freight schedules and customs activity, flagging exceptions and delays and coordinating with suppliers and freight partners
• Own data entry and record-update projects in NetSuite and other systems, including an HTS code and duty rate update, and run ad hoc research projects

Required profile

• Bachelor's degree in business, commerce, operations, supply chain, communications or a related field
• At least 3 years supporting senior leaders, founders, CEOs or executive teams
• Experience with international clients, multinational organizations or global teams
• Proven experience coordinating projects, managing workflows and tracking business initiatives
• Preferred: direct support of a CEO, founder, president or managing director, and experience with US-based executives

Required skills

• Strong Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, SharePoint)
• ERP systems such as NetSuite, SAP or Oracle
• Project management tools such as Microsoft Planner, Asana, ClickUp, Monday.com or Trello
• Excellent written and verbal communication