Executive Assistant to Managing Director, Sub‑Saharan Africa

About the role

The Executive Assistant provides high‑quality secretarial and administrative support to the Managing Director for Sub‑Saharan Africa (SSA). Based in Nairobi, the role ensures smooth day‑to‑day operations, manages extensive travel arrangements and coordinates interactions with internal and external stakeholders.

Key responsibilities

• Efficiently manage the Managing Director’s diary, schedule meetings and prioritize communications.
• Screen, prioritize and respond to e‑mails and telephone calls on behalf of the Managing Director.
• Draft, proof‑read and finalize correspondence, minutes and other documents for review and signature.
• Arrange all travel elements in line with EBRD travel policy, including visas, accommodation, currency orders and itineraries.
• Review and process travel expense reports and other expenditures, ensuring compliance with bank policies.
• Maintain comprehensive filing systems (hard copy and electronic) and coordinate team submissions to meet quality standards and deadlines.
• Support visiting regional office staff and act as a liaison with various departments such as HR, Budget, Board Secretariat and external service providers.

Required profile

• Proven experience providing executive‑level administrative support in a corporate or banking environment.
• Strong organizational and time‑management abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexibility to manage ad‑hoc tasks and support a small secretarial team when needed.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a multinational banking institution.
• Exposure to regional operations across Sub‑Saharan Africa.
• Professional development in a dynamic, international environment.