Finance & Administration Assistant (Media)

About the role

An established film and television production company with productions across Kenya and other African markets is looking for a Finance & Administration Assistant in Nairobi. The company operates in a fast-paced, energetic environment and wants someone adaptable, organised and resourceful, with a proactive, hands-on approach, good judgement, independence and teamwork, flexibility, an interest in the film industry and a strong sense of humour.

Key responsibilities

• Manage QuickBooks postings and maintain the general ledger, including journal entries, account reconciliations and trial balance reviews.
• Monitor cash flow and work with the Finance Manager to ensure funds are available for operations and individual productions.
• Support Production Managers: process production payments, monitor expenditure, prepare project reports and check receipts and invoices during reconciliations.
• Manage accounts payable and receivable, payroll and supplier payments, ensuring accuracy, authorisation and timely processing.
• Keep the company compliant with PAYE, Housing Levy, NSSF, SHIF, pension contributions, withholding tax, EPZ returns, eTIMS and other statutory requirements.
• Assist with internal and external audits and prepare supporting documentation.
• Help the Finance Manager prepare management accounts and financial reports for the directors, and maintain the fixed asset register.
• Administer staff advances, expense claims and reimbursements, and maintain employee leave and attendance records.
• Help run the office, including facilities, procurement, inventory, service providers and company assets.
• Occasionally work on film sets and provide hands-on support to the production team.

Required profile

• Degree in Finance, Accounting or a related field, with CPA Advanced Level completed or in progress.
• At least five years of relevant experience in finance and accounting, with practical accounting skills.
• Excellent attention to detail, communication skills and ability to work within a team.
• Proactive problem-solver who takes ownership, shows leadership and adapts quickly to changing priorities.
• Resourceful, flexible and team-oriented, interested in the film and television industry; a good sense of humour is an added advantage.

Required skills

• Proficiency in QuickBooks or similar accounting software.

Applications are made through the recruitment agency, Summit Recruitment & Search, which states it cannot reply to every applicant and advises candidates to keep an eye on its job board.