Fleet Administrator – Nairobi

About the role

The Fleet Administrator will coordinate, manage and administer fleet operations for Rentokil Initial in East Africa. The role focuses on improving vehicle efficiency, controlling costs and ensuring compliance with company policies and government regulations.

Key responsibilities

• Administer fleet policies covering fuel usage, vehicle tracking, maintenance, repairs and insurance.
• Coordinate servicing, preventive maintenance, breakdown response and vehicle availability.
• Monitor fuel consumption, investigate variances and drive cost‑saving initiatives.
• Ensure compliance with NTSA requirements, speed governors, insurance renewals and statutory licences.
• Source quotations, manage garage performance against SLAs and oversee quality of repairs.
• Support driver safety through telematics monitoring and training.
• Maintain accurate fleet records, support CAPEX procurement and manage asset disposal.
• Supervise contractors, conduct building inspections and attend to minor property repairs.
• Prepare weekly and monthly reports on fuel usage, maintenance schedules, downtime and accidents.
• Liaise with Finance, HR, SHE and Procurement to keep fleet data up to date.

Required profile

• Minimum 3 years experience in motor vehicle service or fleet logistics.
• Practical mechanical knowledge to manage garage interactions and approve technical work.
• Ability to work with cross‑functional teams and maintain accurate records.

Required skills

• Vehicle tracking
• Telematics
• Data analysis