Human Resources Assistant

About the role

We are looking for a Human Resources Assistant to support the HR and Admin Officer at Edpack Limited’s factory and office in Kenya. The role ensures accurate staff records, attendance, licences, safety documentation and the company asset register, enabling timely preparation of the monthly management pack.

Key responsibilities

• Maintain personal files for each employee, including contracts, IDs, tax and social security details, next of kin, and any warnings or commendations.
• Record daily attendance, lateness and absence; track leave balances and provide monthly attendance summaries for payroll processing.
• Update the licence register, flag licences approaching expiry and keep statutory records (NSSF, SHA, Housing Levy, work injury cover) current.
• Manage the asset register: tag new items, record issues, returns and transfers, and prepare monthly asset summaries for sign‑off.
• Keep first‑aid, accident and incident records, ensure first‑aid kits are stocked and maintain PPE issue records for production staff.
• Provide general administration support, handle staff queries, assist with recruitment advertising, short‑listing and interview scheduling.

Required profile

• Diploma in Human Resource Management, Business Administration or a related field.
• 1–2 years of experience in HR or administration, preferably in a manufacturing environment.
• Strong integrity, discretion and effective communication with both factory and office staff.
• Knowledge of Kenyan employment law and statutory deductions.

Required skills

• Proficient use of Microsoft Excel.
• Proficient use of Microsoft Word.