Office Administrator (Finance) – Nairobi

About the role

Our client, a professional organization in the retirement benefits and financial services sector in Kenya, is seeking an Office Administrator (Finance) to ensure efficient day‑to‑day administration, support regulatory compliance and provide administrative assistance to management and clients.

Key responsibilities

• Coordinate and oversee daily office operations, ensuring efficient service delivery and effective administrative support across the organization.
• Support preparation, review and timely submission of regulatory returns, reports and statutory documentation to the Retirement Benefits Authority and other regulatory bodies.
• Maintain regulatory and compliance calendars, monitor statutory deadlines and assist with internal compliance reviews and audits.
• Maintain accurate records of regulatory correspondence, licenses, filings, client information and scheme records; support client onboarding and respond to administrative queries.
• Coordinate procurement of office supplies and services, manage vendor relationships and monitor service agreements and renewals.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Public Administration, Finance or related field.
• Minimum 2 years relevant experience in office administration, corporate administration, governance support, pension administration or compliance, preferably in a regulated environment.
• Good understanding of the Retirement Benefits Act, RBA Regulations and retirement benefits schemes in Kenya.
• Strong organisational, records‑management and reporting skills with attention to detail and ability to meet regulatory deadlines.
• Excellent written and verbal communication skills and professional engagement with clients, regulators and stakeholders.

Required skills

• Knowledge of Retirement Benefits Authority regulations and Kenyan pension legislation.
• Proficiency in records management and compliance calendar tracking.