Office Administrator – Front Desk & Barista (On‑Site)

About the role

The Office Administrator is the first point of contact for visitors and ensures smooth daily operations in our McCall, Idaho office. The role blends front‑desk reception, administrative support, and barista duties to create a welcoming and well‑organized environment.

Key responsibilities

• Answer, screen, and route incoming calls; take accurate messages.
• Greet customers and visitors professionally, providing a service‑focused experience.
• Receive, process, and document Earnest Money and other payments in line with cash‑handling policies.
• Prepare daily deposits and deliver them securely to the bank.
• Maintain a clean, orderly office, including transaction rooms and common areas.
• Prepare and serve a variety of beverages as a barista.
• Order, receive, inventory, and organize office supplies.
• Coordinate routine maintenance for office equipment and facilities.
• Review, route, and reconcile office‑related invoices with vendors.
• Provide administrative support such as correspondence preparation, light data entry, and mail management.
• Identify and resolve routine office issues or escalate when necessary.

Required profile

• 3–5 years of experience in an office or administrative environment.
• Professional phone manner and strong written and verbal communication.
• Ability to work independently and collaborate within a team.
• Excellent attention to detail, proofreading, and organizational skills.
• Self‑motivated, dependable, and capable of handling multiple priorities in a fast‑paced setting.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Proficiency with internet‑based applications and data entry