Office and Procurement Associate

About the role

The Office and Procurement Associate will ensure smooth administrative operations, manage office facilities, and oversee procurement and asset management for GiveDirectly’s Nairobi office.

Key responsibilities

• Oversee routine administrative work, office equipment maintenance, and daily cleaning supervision.
• Process cash requests, petty‑cash reconciliations, and support budgeting and expense monitoring.
• Coordinate travel, accommodation, and supply provision for staff and partners.
• Verify payment requests, manage vendor contracts, and ensure timely vendor payments.
• Develop and implement procurement policies, conduct market assessments, and maintain a supplier database.
• Manage stores, inventory, and asset tracking, including quarterly verification and disposal procedures.
• Serve as security focal point, train outsourced guards, and submit regular security reports.

Required profile

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or related field.
• Minimum three years of administrative and procurement experience in the NGO sector.
• Strong organizational, communication, and cross‑cultural skills.
• Ability to work independently, handle direct feedback, and travel within Kenya.

Required skills

• Proficiency with MS Office applications.
• Proficiency with Google Workspace (G‑Drive, Docs, Sheets, etc.).