Office Assistant (Facility Sanitation and Support)

About the role

AVSI Foundation, a non-governmental organization working in development and humanitarian assistance, is running the AGRIPACT project, a three-year initiative strengthening dairy and horticultural value chains in Nakuru and Kilifi counties. To support effective project implementation and staff well-being, AVSI maintains professional office environments and is seeking an Office Assistant to take full ownership of facility sanitation, hygiene maintenance, the office kitchenette, basic hospitality services and routine logistical support. The position reports to the Logistics and Procurement Manager (matrix to Project Manager) and is based at the Nakuru or Kilifi offices.

Key responsibilities

• Maintain a clean, sanitary and well-supplied office through daily sweeping, dusting, restroom sanitation, glass upkeep and waste disposal across all facilities.
• Maintain kitchen hygiene and equipment, and provide tea, coffee and refreshments for staff, official visitors and meetings.
• Monitor and manage inventory of cleaning and kitchen supplies, submit timely purchase requisitions and ensure safe storage and handling of hazardous chemicals.
• Prepare meeting rooms for events, help with light furniture and equipment moves, and report maintenance faults promptly.
• Provide administrative support by managing physical and digital files, making photocopies and scans, and delivering messages and documents.
• Perform any other duties delegated by the supervisor.

Required profile

• Diploma in Office Management, Secretarial Studies or a related field.
• At least 3 years of experience as an Office Assistant, housekeeper or secretary in an international or national NGO.
• Good understanding of professional cleaning techniques, sanitation standards and safe chemical dilution and handling.
• Strong work ethic, punctuality and commitment to early morning operational schedules.
• Honesty, trustworthiness and respect for organizational assets and confidential documents.
• Courteous, helpful and respectful attitude toward staff, management and visitors.