Recruitment and Operations Coordinator

About the role

GAIN is recruiting a Recruitment and Operations Coordinator to provide reliable recruitment administration across its global offices, coordinate recruitment for assigned roles and support advertising, job evaluations and recruitment reporting. The role is on a fixed-term contract until March 2028, subject to availability of funding, and is based in Nairobi, Kenya. Applications close on 28 October 2026.

Key responsibilities

• Provide recruitment administration for a high volume of vacancies, keeping accurate records and coordinating each stage from approval to onboarding.
• Coordinate interviews, prepare selection materials, collate panel feedback and update candidates and hiring managers promptly.
• Handle offer documentation, references and pre-employment checks, keeping sensitive information confidential.
• Act as focal recruiter for G3 and below roles, working with hiring managers and the Recruitment Manager.
• Prepare and publish job adverts and support job evaluations by reviewing job descriptions.
• Keep the applicant tracking system and recruitment spreadsheets up to date, run weekly trackers and produce recruitment reports in Excel.
• Support wider HR activities such as employee lifecycle administration, invoices, purchase orders, team meetings and learning platforms.
• Organise competing priorities across offices and time zones and flag issues early.

Required profile

• Strong recruitment administration experience and a track record of keeping high-volume hiring processes organised and accurate.
• Confident coordinating interviews across time zones, managing candidate communications, offers and pre-employment checks.
• Able to act as focal recruiter for assigned roles with guidance from the Recruitment Manager.
• Positive, constructive attitude and resilience under high workload and changing priorities.
• Comfortable working across cultures and time zones and handling sensitive information discreetly.

Required skills

• Applicant tracking system
• Practical Excel skills, including weekly spreadsheet updates and recruitment reports (highly preferred)

What we offer

• Starting gross salary from KES 2,468,076 to KES 2,816,616 per year, depending on experience.
• Work in one of GAIN's country offices; candidates must have the right to live and work near the office and GAIN does not sponsor working visas or relocation.