Senior Office Administrator

About the role

The Independent Polipping Oversight Authority (IPOA) is recruiting a Senior Office Administrator (Grade IPOA 7) within its Human Resource & Administration Directorate, Administration department, based at the headquarters in Nairobi. The cadre provides secretarial services effectively and efficiently across the Authority, reporting to the Assistant Director, Office Administrative Services.

Key responsibilities

• Implement policies, strategies, guidelines, plans, standards and procedures affecting Office Administration Services
• Manage correspondence and organize meetings, preparing the necessary materials
• Schedule appointments and meetings, make travel arrangements and manage general office administration
• Provide office protocol and answer and direct phone calls
• Maintain and update records and develop reports for the office of deployment
• Develop and maintain the filing system and coach, mentor and supervise staff under their purview

Required profile

• Cumulative service of six years, three of them at the grade of Office Administrator I (IPOA 8) or a comparable position
• Bachelor's degree in Secretarial Studies or Business and Office Management, or Social Sciences plus a Diploma in Secretarial Studies
• Secretarial management course of at least four weeks from a recognized institution
• Membership of a relevant professional body where applicable
• Merit shown in work performance and results

Required skills

• Proficiency in computer applications

Applications are made through the Authority's careers portal by 10 November 2026. Shortlisted candidates are contacted only; no fees are charged and no medical examination is required before an interview.