Sponsorship and Fundraising Assistant

About the role

The Sponsorship and Fundraising Assistant provides essential administrative, coordination and communication support to the Sponsorship and Fundraising Programme at Rudolf Steiner School. The role ensures smooth programme administration, accurate record‑keeping and effective donor engagement while upholding the school’s values and safeguarding standards.

Key responsibilities

• Maintain up‑to‑date sponsorship records, databases and documentation, supporting admissions and file confidentiality.
• Prepare sponsorship reports, progress updates and programme documentation for internal and external stakeholders.
• Coordinate communication between sponsors, beneficiaries, families and the school, ensuring timely follow‑up on required documentation.
• Assist in planning, coordinating and implementing fundraising initiatives, community events and donor visits.
• Draft donor communication materials such as acknowledgement letters, newsletters, reports and updates.
• Track sponsorship contributions, donations and pledges, keeping donor and sponsor databases accurate.
• Provide general administrative support: prepare reports, correspondence, presentations, meeting agendas and minutes; maintain organized filing systems; schedule meetings and stakeholder engagements.
• Capture visual documentation of programme activities through photography and video content.

Required profile

• Strong attention to detail and ability to manage confidential information.
• Excellent written and verbal communication skills.
• Organisational aptitude for handling multiple tasks and deadlines.
• Commitment to the values and safeguarding standards of an educational non‑profit.

Required skills