Team Coordinator, Public Affairs & Communications

About the role

An international non-governmental organization, recruited through Stratostaff East Africa, is looking for a Team Coordinator for its Public Affairs and Communications department. The role provides administrative support to teams within the department and partners with co-located teams across functions. The position is based in Rwanda or Kenya and lasts one year.

Key responsibilities

• Schedule the senior team leader and teams, including calendar and meeting requests, and lead scheduling of all activities in line with work plans
• Plan, coordinate and follow schedules, and schedule meetings with logistics such as room bookings, refreshments and document preparation
• Manage agendas, take minutes and follow up on key action items so leaders are prepared for meetings and correspondence
• Manage travel, including global travel, accommodation, ground transport, visas and immunizations, in coordination with the travel team and other coordinators
• Prepare and submit expense reports, compose and distribute routine correspondence, and monitor email
• Maintain accurate documentation and databases, including reports, shared network drives and SharePoint sites
• Support budget preparation and forecasting, and back up other team coordinators and executive assistants

Required profile

• College diploma or university degree
• 3 to 5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; local experience preferred
• Project and event management experience is an added advantage
• Excellent prioritization, time management and interpersonal skills, with strong written and spoken English; French is a plus
• Detail-oriented, able to work independently and manage multiple projects

Required skills

• Proficiency in MS Office (PowerPoint, Word, Excel, Office 365 and SharePoint)
• Strong verbal, written and presentation skills