Administrative Assistant

About the role

The Administrative Assistant will keep the day‑to‑day operations of Peponi's restaurant organised and running smoothly. This full‑time, on‑site position combines office administration with hands‑on support for the restaurant team in Nairobi.

Key responsibilities

• Place and follow up on daily and weekly orders with food, beverage and supply vendors; track deliveries against orders.
• Receive deliveries, verify quantities and quality against delivery notes and invoices, and flag any shortages, substitutions or price changes.
• Conduct stock counts, monitor par levels, and alert management to low or slow‑moving stock and wastage.
• File and reconcile supplier invoices, track payment due dates and maintain petty‑cash records.
• Maintain vendor records, price lists and contact details; assist in sourcing quotes for new suppliers.
• Support staff administration: attendance records, shift rosters, leave tracking and new‑hire documentation.
• Handle phone calls, emails, reservations and walk‑in inquiries; greet visitors.
• Maintain records and files, including licences, permits, service contracts and health‑and‑safety documentation.
• Coordinate repairs and maintenance for kitchen and restaurant equipment; schedule routine servicing.
• Assist with POS and delivery‑platform administration, including menu updates, daily sales reports and basic reporting for management.
• Support management with scheduling, meeting coordination and follow‑up on action items.
• Manage office and cleaning supplies and ensure the back office remains orderly.
• Facilitate clear communication between front‑of‑house, kitchen and management.

Required profile

• Strong administrative and clerical skills for managing day‑to‑day office tasks, ordering and documentation.
• Excellent phone etiquette and communication skills for handling calls, emails, supplier follow‑ups and in‑person inquiries.
• Experience with purchasing, stock control or inventory record‑keeping is a strong advantage.
• Attention to detail when checking deliveries, invoices and numbers.
• Executive administrative assistance abilities to support management with scheduling, coordination and basic reporting.
• Strong organisational skills and ability to prioritise multiple tasks in a fast‑paced environment.

Required skills

• Proficiency with common office software (email, spreadsheets, word processing).
• POS system administration and basic reporting.