Africa Team Coordinator - Legal & Compliance

About the role

A leading international NGO, recruited by Stratostaff East Africa, is looking for an Africa Team Coordinator - Legal & Compliance based in Nairobi. Reporting to the Lead, Strategic Initiatives, the coordinator provides administrative support to the Legal & Compliance team across Africa, manages logistics and scheduling for the Africa-based leadership team, maintains team documentation and supports knowledge management. The role works closely with the Canada Team Coordinator and handles sensitive information with professionalism.

Key responsibilities

• Provide clerical, administrative and calendar support to L&C Directors across multiple time zones
• Manage travel arrangements, including accommodation, ground transport and visa and immunization processing
• Prepare and submit expense reports and track and submit invoices for payment
• Complete contract request forms and help track, verify and maintain the contract schedule with Finance
• Support budget preparation and quarterly forecasting, and prepare the annual activity calendar
• Maintain file management systems, SharePoint sites and databases, and manage vendor relationships for knowledge management and filing services
• Coordinate logistics for meetings, events, training and retreats, and lead team huddles and engagement activities
• Assist with onboarding new hires and support special projects and other assigned tasks
• Handle sensitive matters, liaise with other departments and provide backup support to the Executive Assistant and other admin staff

Required profile

• Diploma in a relevant field or O-level certificate
• Administrative support experience, preferably in a legal or compliance environment
• Experience with budget preparation and expense reporting
• Strong integrity, discretion and professionalism with sensitive information
• Flexibility, adaptability and cultural sensitivity

Required skills

• Strong written and spoken English, and the local language of the candidate's country
• Proficiency in MS Office (Word, PowerPoint, Excel, Office 365, SharePoint)