Assistant Director Administration

About the role

NQCL is hiring a full-time, on-site Assistant Director Administration in Nairobi. The role oversees administrative operations, manages support staff, monitors budgets, maintains records and ensures efficient use of organisational resources. It requires a degree in Business Administration, Public Administration or a related field.

Key responsibilities

• Develop and oversee the implementation of administrative policies, strategies and programs
• Maintain the grounds and buildings of the company
• Coordinate transport services (motor vehicle and cycle insurance, repair, maintenance and inspection)
• Coordinate security services and ensure a safe workplace
• Provide office accommodation, equipment and supplies, and allocate office space
• Oversee maintenance of office appliances and office machines, and periodic inventory of furniture and equipment
• Verify bills for conservancies (water, electricity) and other administrative expenses
• Develop, implement and review insurance policies and strategies, and identify insurable risks
• Manage relationships with regulators, insurers, brokers, loss adjusters and investigators, and negotiate terms
• Process claims quickly and settle them within agreed timelines, and advise management on operational changes affecting insurance coverage
• Keep records of insurance policies and claims, and administer staff medical schemes

Required profile

• Cumulative 12 years of relevant work experience, including 3 years at the grade of Principal Administration Officer or a comparable position
• Bachelor's degree in Public Administration, Sociology, Business Administration or equivalent
• Master's degree in the same fields or equivalent
• Professional qualification and membership in a professional body where applicable
• Leadership course of at least four weeks from a recognised institution

Required skills

• Proficiency in computer applications

To apply, candidates must submit a completed application form, national identity card, academic and professional certificates, a signed application letter and a detailed CV with three referees, by hard copy (sealed and marked confidential) and soft copy (PDF) to the employer's human resources unit.