Assistant Project Coordinator

About the role

The Assistant Project Coordinator supports the planning, coordination and execution of projects from inception to completion, ensuring timely delivery against objectives, quality standards and client expectations. The role covers back-office support, reporting, communication and client relationship management alongside the Project Coordinator Lead.

Key responsibilities

• Support preparation for site meetings (agenda, minutes, follow-up on action items)
• Assist in defining project scope, objectives and work plans, and track progress, timelines and deliverables
• Maintain project documentation and help prepare regular status reports; update schedules and inform stakeholders of changes
• Liaise with architects, engineers, contractors and other stakeholders, and keep internal teams and clients informed
• Track equipment and materials, coordinate site deliveries, transport and site access
• Support quality checks, identify risks and delays, and ensure site safety and security protocols are followed
• Identify process improvements and stay current on industry trends and best practices
• Act as a reliever for the Project Coordinator Lead: supervise team activities, manage client correspondence, coordinate with departments and lead team meetings

Required profile

• Bachelor's degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field
• 1-2 years of experience in a technical or project support role, preferably in security systems or construction
• Exposure to site work and coordination of technical teams is an added advantage

Required skills

• Basic AutoCAD or similar design tools (willingness to improve)
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage
• Project management tools such as MS Project, Trello and Excel
• Strong organization, time management, communication and problem-solving skills