Executive Assistant to CEO

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Chief Executive Officer in a fast‑paced, matrixed Food & Beverage organization. The role is the primary point of contact between the CEO and internal and external stakeholders, ensuring smooth operations of the executive office.

Key responsibilities

• Manage a complex, frequently changing calendar, travel arrangements and event logistics.
• Prepare meeting materials, attend key meetings, take minutes and follow up on actions.
• Handle confidential documents and communications with discretion.
• Act as liaison between the CEO and cross‑functional teams, drafting correspondence and reports.
• Assist in tracking strategic initiatives and coordinate with department heads.
• Organise domestic and international travel itineraries and corporate events.
• Oversee expenses, approvals and budget tracking for the executive office.
• Provide ad‑hoc support on operational, strategic, commercial and personal matters.

Required profile

• Bachelor’s degree in Business Administration or Secretarial Administration.
• 5+ years experience as an Executive Assistant or similar role in Food & Beverage or Hospitality.
• Fluent in English; Arabic is a plus.
• Strong understanding of matrix organizations and ability to navigate cross‑functional environments.
• Professional, diplomatic demeanor with excellent written and verbal communication.
• Ability to work under pressure, meet deadlines and maintain confidentiality.

Required skills

• Proficiency in Google Workspace.