Executive Assistant to Executive Director

About the role

City Eye Hospital, a faith‑anchored ophthalmology hospital operating in Nairobi and Nyeri, is creating a new Executive Assistant position to support its Executive Director. The role will build and manage the administrative systems that enable the Director to oversee hospital operations, affiliated business interests and personal commitments.

Key responsibilities

• Manage the Executive Director’s calendar, correspondence and inbox, triaging items that need her direct attention.
• Design and implement administrative infrastructure, including meeting governance, action‑tracking and filing systems, from scratch.
• Follow up with senior managers and department heads to ensure commitments are completed.
• Coordinate the Director’s business interests and personal commitments across locations.
• Prepare briefing materials and ensure the Director is fully prepared for meetings and external engagements.
• Exercise sound judgement on escalation versus independent resolution of issues.

Required profile

• Minimum 3 years of experience supporting a senior leader, preferably at C‑suite level.
• Proven ability to design and implement administrative or coordination systems without existing frameworks.
• Demonstrated success in influencing senior individuals without formal authority.
• Comfort operating in ambiguous environments where the role scope is still evolving.
• Willingness to work on‑site and travel between Nairobi and Nyeri as needed.
• High discretion handling sensitive medical, financial and business information.
• Alignment with a faith‑anchored institutional culture.

Required skills