Legal Administrative Assistant – Mid‑tier Law Firm

About the role

Our client, a well‑established mid‑tier law firm in Nairobi, is looking for a highly organized Legal Administrative Assistant. The role provides comprehensive administrative and operational support to ensure smooth office workflow and effective assistance to legal professionals.

Key responsibilities

• Coordinate daily administrative activities and manage communications, including emails, phone calls and official correspondence.
• Maintain structured filing systems, records, registers and archives for easy retrieval.
• Process documents – scanning, filing, archiving and record keeping – and draft, type and format legal and administrative documents.
• Manage diaries, schedules, appointments and meeting logistics for partners and staff, preparing notes and reports as needed.
• Handle front‑office interactions with clients and visitors, and facilitate internal communication between legal teams and support staff.
• Oversee petty cash, routine expenditures, statutory payments, utilities and subscriptions.
• Liaise with external stakeholders such as clients, suppliers and regulatory bodies.
• Coordinate procurement, inventory of office supplies, travel arrangements and office maintenance issues.

Required profile

• Diploma in Law, Business Administration, Communication or a related discipline.
• Minimum two years of relevant experience in a similar legal administrative role.
• Strong organizational, multitasking and problem‑solving abilities.
• High level of confidentiality, professionalism and attention to detail.
• Ability to work under pressure in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office applications.