Legal Assistant

About the role

The Legal Assistant supports the company's legal, compliance and corporate governance functions. The role covers legal research, preparation and review of documents, maintenance of legal and statutory records, monitoring of regulatory obligations, coordination with external counsel and follow-up on licenses, permits, insurance claims and other legal matters. The position is based in Mombasa.

Key responsibilities

• Maintain legal, insurance, statutory, license, permit, contract, litigation and governance registers, trackers and filing systems.
• Assist in drafting, reviewing and proofreading contracts, leases, licenses, correspondence, board papers, resolutions and other legal documents.
• Track contractual obligations, renewal dates, statutory deadlines and regulatory requirements, and escalate upcoming actions in good time.
• Support timely filing of statutory returns and maintenance of shareholder and director records, including CR12 documentation.
• Prepare and file board and committee records, including reference-numbered minutes and a board resolutions register.
• Conduct legal research, monitor changes in laws and regulations and prepare briefs for management.
• Support litigation, arbitration, mediation and conveyancing by preparing case files, tracking deadlines and liaising with external counsel.
• Monitor renewal of licenses, permits and work permits, and support insurance administration including claims follow-up.
• Help monitor legal expenditure and credit control, and assist in legal and compliance training and policy review.

Required profile

• Bachelor of Laws (LLB) from a recognized institution.
• At least one year of relevant experience in a legal department, law firm or corporate environment.
• Added advantage: post-graduate diploma in law or paralegal training, admission as an Advocate of the High Court of Kenya with a practicing certificate, knowledge of corporate governance, regulatory compliance and ISO standards.

Required skills

• Proficiency in computer application packages and electronic document management.
• Excellent written and verbal communication, legal research, drafting and proofreading.
• Attention to detail, record management, planning, organization and time management.
• Integrity, discretion, sound judgement and teamwork.