Legal Secretary – Nairobi

About the role

Our client, a well‑established medium‑size law firm in Nairobi, is looking for a highly organized Legal Secretary to support daily office operations and provide administrative assistance in a busy legal environment.

Key responsibilities

• Provide general administrative support for family, corporate, commercial and conveyancing matters.
• Maintain and organise case files, records and documents, ensuring they are up‑to‑date.
• Handle incoming and outgoing communications, including emails, phone calls and official correspondence.
• Prepare, type and format legal documents such as contracts, agreements and court paperwork.
• Manage calendars, schedule meetings, consultations and court appointments.
• Facilitate communication between lawyers, clients and external parties such as courts.
• Receive, scan, file and securely store legal documents and client records.
• Prepare basic administrative documents like invoices, payment vouchers and office reports.
• Track deadlines, case progress and other important client matters.

Required profile

• Diploma in Law, Business Administration, Communication or a related discipline.
• Minimum of 2 years’ relevant experience in a similar legal secretary role.
• Strong analytical thinking, problem‑solving and confidentiality handling.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office applications.