Protocol and Administrative Assistant (G5) – Nairobi

About the role

The Protocol and Administrative Assistant provides essential protocol and administrative support to UN Women’s Regional Office in Nairobi and, during the relocation transition, to the Global Office. Reporting to the Regional Operations Manager and matrix‑reporting to the Regional HR Business Partner, the role ensures smooth handling of diplomatic and logistical matters.

Key responsibilities

• Manage data entry, record‑keeping and communication with the host‑country authorities for passport, visa, diplomatic ID card and re‑entry pass processing.
• Coordinate special arrangements for VVIPs attending events, including travel and accommodation logistics.
• Draft routine correspondence, notes verbales and other protocol‑related documents.
• Support office logistics, meeting and event coordination, and procurement administration.
• Ensure timely renewal of diplomatic identity cards, Kenyan driving licences, vehicle registrations and other official documentation.

Required profile

• Under the guidance of the Regional Operations Manager with matrix reporting to HR.
• Demonstrated ability to handle sensitive documents and maintain confidentiality.
• Client‑oriented, quality‑focused and results‑driven attitude.
• Strong organizational skills and attention to detail.

Required skills