Receiving Supervisor

About the role

Mission for Essential Drugs and Supplies (MEDS) is hiring a Receiving Supervisor in Kisumu, Westlands. The role oversees the receipt, verification and system entry of commercial and donor-funded consignments, supervises inbound warehouse operations and ensures accurate inventory, traceability and compliance with quality and regulatory requirements.

Key responsibilities

• Coordinate receipt, verification and accurate system entry of all commercial and donor-funded consignments to ensure timely receipt and inventory accuracy.
• Supervise receiving and inbound warehouse operations, coordinating workflows, resource use and compliance with warehouse procedures.
• Verify and process suppliers' invoices to enable stock inspection, acceptance and storage.
• Process inbound returns to reconcile inventory and resolve customer complaints.
• Maintain accurate records of received goods to support inventory integrity, traceability and accountability.
• Assess workload and recommend temporary staffing for donor-funded and special projects.
• Supervise, coach and develop receiving staff, including coordinating leave schedules.
• Ensure implementation and continual improvement of the Quality Management System (QMS) and compliance with quality and regulatory requirements.
• Identify and recommend improvements to receiving and warehouse processes.
• Monitor supplier deliveries and verify goods against purchase orders and delivery documents (quantities, batch numbers, expiry dates, product specifications).
• Coordinate the release of goods for quality inspection and maintain receiving records.

Required profile

• Bachelor's degree in Supply Chain Management, Business Management, Business Administration, Operations Management, Commerce or a related field.
• Diploma in Pharmacy.
• Minimum five years of relevant experience in a busy pharmaceutical or FMCG warehouse, three of which in a supervisory role.

Required skills

• Knowledge of occupational safety standards and practices.
• Data analysis and MS Office proficiency.
• Use of an ERP system.
• Supervisory, communication, problem-solving and analytical skills, with attention to detail and integrity.

Candidates must submit a detailed CV (current or last position, salary, expected salary, contact details) and a copy of their National Identity Card.