Team Coordinator - Impact Delivery Country Programs

About the role

A leading international NGO, recruited through Stratostaff East Africa, is looking for a Team Coordinator for its Impact Delivery Country Programs in Nairobi. Reporting to the Director Impact Delivery (Country Programs), the role provides administrative and project management support, including a project planner, document and filing systems, meeting and event scheduling, travel coordination, annual budget tracking and support to Heads of Impact Delivery.

Key responsibilities

• Manage and coordinate internal and external meetings, events and engagements for the Director, capture accurate minutes and follow up on action items, and manage the Director's calendar.
• Prepare and distribute correspondence, presentations and briefing materials, and prepare and submit expense reports.
• Coordinate logistics for events, workshops and travel, including room bookings, catering, accommodation, transport, visas and immunization requirements.
• Maintain shared folders, files and records, and organize annual and ad hoc planning meetings for the team.
• Build relationships with coordinators, administrators, partners and stakeholders, and support internal communications.
• Set up and maintain the Teams Planner and workplan tracker, and provide backup support to other coordinators and administrators.
• Support the annual budgeting process and liaise with the Finance Team to track expenditures.

Required profile

• Diploma or university degree in Business Administration, Project Management or a related field.
• Minimum 7 years of experience in an administrative assistant or project management role in a fast-paced environment, with local and multi-country experience.
• Previous experience in internal communications is an added advantage.

Required skills

• Excellent prioritization, planning, logistical and interpersonal skills, with strong written and spoken English.
• Ability to work independently and manage multiple projects across Africa.
• Well-established networks of service contractors, stakeholders and partner organizations.
• Proficiency in Microsoft Office (PowerPoint, Word, Excel, Office 365 and SharePoint).