Administrative Assistant – Public Works

About the role

The Public Works Administrative Supervisor seeks a proactive Administrative Assistant to deliver high‑volume front‑line customer service and clerical support for the department. You will be the first point of contact for residents and contractors, handling calls, walk‑ins, and permitting processes.

Key responsibilities

• Answer and route phone calls and in‑person inquiries.
• Assist with permit and program intake, such as road‑cut permits and residential dumpster reservations.
• Prepare routine correspondence, forms, and data entry into City systems.
• Manage records, mail, purchasing requests, and meeting logistics.
• Accurately receipt cash, handle confidential information, and maintain scheduling and program logistics.

Required profile

• High school diploma or equivalent.
• At least two years of administrative or business experience.
• Valid Utah driver’s license for occasional off‑site travel.
• Strong written and verbal communication skills and ability to defuse tense situations.
• Knowledge of basic office practices, arithmetic, and English usage.

Required skills

• MS Office proficiency.
• Familiarity with Cityworks and Workday (preferred).
• Typing speed of at least 45 wpm.
• Experience with computer, printer, copier, credit‑card machine, multi‑line phone, basic website CMS, and two‑way radio (as trained).

What we offer

• Full‑time, benefitted position with a salary range of $19.25‑$23.75 per hour.
• Opportunities for professional growth within a municipal environment.
• Reasonable accommodations for applicants with disabilities.