Human Resources and Administrative Officer

About the role

We are looking for a proactive Human Resources and Administrative Officer to join our team in Nairobi. The role will support HR operations and office administration, ensuring smooth employee lifecycle management and compliance with global policies.

Key responsibilities

• Serve as the first point of contact for routine HR queries, providing guidance and escalating complex issues as needed.
• Prepare and coordinate HR correspondence, contracts, employee records and communications, ensuring proper review and approval.
• Support contract administration and employee lifecycle processes, including confirmations, probation reviews, promotions, acting‑up arrangements and separations.
• Collect, verify and submit monthly payroll data, covering employee changes, allowances, deductions, leave and related documentation.
• Assist with performance management cycles, tracking mid‑year and annual reviews, sending reminders and offering guidance to managers and staff.
• Support health and safety compliance, including fire drills, first‑aid arrangements and related office standards.
• Manage procurement and vendor processes for administrative goods and services, reviewing delivery notes, invoices and ensuring value‑for‑money considerations.

Required profile

• Strong organisational skills with meticulous attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience in HR administration within an international or matrix organisation.
• Member of IHRM.
• High level of integrity, confidentiality and professionalism when handling sensitive employee information.
• Excellent interpersonal and communication skills to build effective relationships across diverse teams.

Required skills

• Proficiency with HRIS platforms.
• Advanced Microsoft Excel skills.
• Familiarity with office applications and facilities management.