Administration Coordinator

About the role

The Administration Coordinator ensures the smooth and efficient functioning of the organisation's administrative, logistical and operational support services. Working closely with internal teams and external partners, the role guarantees that office, HR, finance and logistics processes run on time and within budget.

Key responsibilities

• Coordinate shipping and logistics, track shipments, manage marine insurance documentation and liaise with clearing agents and freight forwarders.
• Prepare delivery notes, purchase orders and support dispatch of goods to partners, customers or internal stakeholders.
• Manage daily office administration, vendor contacts, office maintenance, repairs and asset tracking.
• Maintain accurate employee records, support recruitment logistics, prepare employment documents and coordinate onboarding and off‑boarding.
• Assist payroll and finance teams with payroll inputs and prepare payment requests, requisitions and related documentation.

Required profile

• Minimum 3 years of relevant experience.
• University or college degree.
• Strong organisational and coordination abilities.
• Ability to work with internal teams and external service providers.

Required skills