Personal Assistant to Partners – Law Firm (Nairobi)

About the role

Our client, a fast‑growing law firm in Nairobi, is seeking a highly organized Personal Assistant to provide comprehensive administrative and secretarial support to its Partners and legal teams. The role involves managing communications, documents, and schedules to ensure smooth daily operations.

Key responsibilities

• Provide high‑level administrative assistance to Partners, Associates and other fee‑earners.
• Handle email monitoring, correspondence, and accurate message tracking.
• Prepare, edit, proofread and format legal documents, case files and meeting agendas.
• Maintain filing systems, document control processes and archive records in the document management system.
• Act as the primary point of contact for clients, organising meetings, calls and travel arrangements.
• Manage Partners’ diaries, prioritize tasks, coordinate internal and external meetings and produce detailed minutes.
• Organise local and international travel itineraries, accommodation and contingency plans.
• Support the wider team by covering absences, handling telephone calls and ensuring office supplies are stocked.

Required profile

• Proven experience in a personal or executive assistant role, preferably within a professional services environment.
• Excellent written and verbal communication skills with a high degree of discretion.
• Strong organisational abilities and the capacity to manage multiple priorities.
• Ability to work independently and as part of a team.

Required skills