Assistant Registrar – Grade Twelve (Directorate of Research, Publications and Innovation)

About the role

The Assistant Registrar (Grade Twelve) will support the Directorate of Research, Publications and Innovation at Maseno University. This full‑time position involves coordinating work plans, supervising administrative staff, and ensuring efficient delivery of research and innovation services.

Key responsibilities

• Prepare and coordinate divisional work plans, allocate duties, and monitor service delivery in line with university objectives.
• Maintain records of research activities, projects, investigators and outputs; coordinate administrative submissions and follow‑up approvals.
• Track funding opportunities, manage submission calendars, and support the preparation of proposal documents and institutional endorsements.
• Coordinate project start‑up and close‑out documentation, maintain award files, and track reporting schedules.
• Liaise with finance, procurement and project teams on budgets, requisitions, and donor reporting requirements.
• Maintain registers of institutional partners, memoranda of understanding and agreements, and monitor renewal dates.
• Provide administrative support for innovation disclosures, intellectual property documentation, and commercialization activities.
• Arrange divisional committee meetings, prepare agendas and minutes, and maintain action trackers.
• Organise meetings, workshops, training sessions, partner visits, research dissemination events and innovation exhibitions.
• Compile divisional reports and statistics, draft correspondence, and respond to administrative enquiries.
• Maintain secure physical and electronic records of research, grants, partnerships and innovations.
• Coordinate staff appraisal, training needs, leave requests and office logistics.