Facilities Manager

About the role

The Facilities Manager ensures the efficient operation, maintenance, safety and utilization of the University's physical facilities. The role covers coordinating maintenance services, managing service providers and contractors, optimizing space use, supporting university events and delivering good customer service to staff, students, visitors and other stakeholders.

Key responsibilities

• Plan, coordinate and oversee preventive and corrective maintenance of buildings and systems such as HVAC, plumbing, electrical, lifts, generators, water and fire protection systems, keeping inspections, repairs and statutory compliance up to date
• Prioritize maintenance requests by operational impact, health and safety risk and SLAs, and monitor contractor performance and quality
• Maintain maintenance records, warranties, inspection reports, schedules and budgets, and administer the keys management programme
• Ensure compliance with OSH, environmental regulations, building codes and university standards
• Optimize the allocation of classrooms, lecture halls, auditoriums, offices, boardrooms and conference facilities, and coordinate relocations, renovations and furniture installation
• Conduct space audits, maintain space inventories and floor plans, and prepare analytical reports
• Coordinate procurement, onboarding and contracts of facilities service providers, and manage contractor access and emergency call-outs
• Plan and provide logistical support for graduations, conferences, seminars, examinations, board meetings, workshops, orientations and VIP visits

Required profile

• Bachelor's degree in Civil or Mechanical Engineering, Business Administration, Project Management or a related field
• At least 4 years' experience in facilities/property management, building maintenance or engineering operations, ideally in a university, large institutional or commercial/mixed-use setting

Required skills

• Knowledge of OSH legislation and practice
• Budgeting and cost-control skills
• Project management skills
• Strong stakeholder management, communication and problem-solving skills