HR Executive Operations

About the role

Q-Sourcing is hiring an HR Executive to support its HR & Administration Manager in delivering the HR strategy through HR administration activities such as recruitment, onboarding, employee relations, training and development, performance management and leave management. The role reports to the HR & Administration Manager and works closely with line departments and other HR practitioners.

Key responsibilities

• Consolidate, track and report on staff annual leave with the help of business units and line managers.
• Ensure HR documents are filed and retrieved properly and on time.
• Support onboarding, including induction and orientation of new staff.
• Maintain a positive employee relations environment by handling grievances, investigations and conflict resolution.
• Implement disciplinary procedures in line with employment and company policy.
• Coordinate with project administrators to arrange medical cover through insurance or on-site services for staff and outsourced clients.
• Requisition staff IDs as approved by the HR Manager.
• Prepare and share monthly HR analysis reports with the HR Manager.
• Ensure legal compliance, including a legal dashboard and statutory requirements.
• Assess training needs, coordinate learning and development initiatives and design and run a training programme aligned with organisational goals.
• Develop and maintain a performance management system with goal setting, reviews and feedback, and prepare KPIs and appraisal schedules.
• Provide training on Q-Sourcing policies and procedures and perform other administrative tasks as required.

Required profile

• Degree in Human Resource Management; a postgraduate diploma in HR is an advantage.
• At least 3 years of generalist HR experience.
• HR professional membership is desired.
• Knowledge of Kenyan labour law and familiarity with international labour law.
• Knowledge of statutory compliance with KRA, NSSF, NHIF and withholding tax is a must.

Required skills

• Knowledge of payroll management and basic accounting (desired).
• Proficiency in Excel (desired).
• Excellent planning, organisation, problem-solving and decision-making skills.
• Excellent interpersonal skills, tact, swiftness and attention to detail.