HR Staffing Coordinator

About the role

A leading international management consulting firm, represented by Summit Recruitment & Search, is recruiting an HR Staffing Coordinator for its Nairobi office. The role supports staffing and resource planning by coordinating staff assignments across projects, managing consultant availability and making sure the right people are assigned to the right projects. It involves close work with senior management, consultants and regional teams on workforce planning, staffing reports and career development.

Key responsibilities

• Coordinate staffing assignments across projects, allocating consultants according to project requirements, availability, skills and career development needs.
• Work with senior management, consultants and regional staffing teams to understand upcoming projects, staffing needs and resource availability.
• Maintain accurate staffing records, monitor consultant utilisation and prepare weekly staffing reports, forecasts and performance analysis.
• Support workforce planning by identifying staffing gaps, monitoring project pipelines and recommending improvements to resource allocation and staffing processes.
• Coordinate onboarding and project assignments for new employees with HR and training teams.
• Support career development activities, including preparing meeting materials, coordinating feedback and assisting staff development discussions.

Required profile

• Bachelor's degree in Human Resources, Business Administration, Commerce or a related field.
• Minimum of 3 years' experience in HR, staffing coordination, workforce planning or resource management, preferably in a professional services or consulting environment.
• Proven experience in staff scheduling, resource allocation, HR administration and managing multiple stakeholders in a fast-paced environment.
• Experience in a multinational or matrix-structured organisation is an added advantage.

Required skills

• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook, with the ability to prepare and analyse staffing reports.
• Strong communication, interpersonal and organisational skills, and strong analytical and problem-solving skills.