HR Payroll Specialist

About the role

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African region (Uganda, Kenya, Tanzania, Rwanda and South Sudan). On behalf of its client, it is recruiting an HR Operations Specialist to work in Nairobi, Kenya, providing HR administrative support, maintaining employee records and helping with onboarding, offboarding, payroll coordination and compliance. Knowledge of Kenya, Nigeria and Ethiopia is preferred.

Key responsibilities

• Act as the point of contact for employees on leave, medical insurance, shares and related matters
• Maintain and update employee records and HR databases on HR SharePoint
• Collect and organise employee files (contracts, documents from local finance) in a shared folder
• Coordinate onboarding and offboarding, including preparing materials and completing paperwork
• Update SAP HRP with changes
• Coordinate the payroll process by collecting and verifying information, acting as the link between HR business partners, the payroll outsourcing agency and finance
• Maintain records of employee benefits and help with annual benefits enrollment
• Assist with employee events, training sessions and other HR initiatives
• Manage employee shares locally, including selling shares, downloading share reports and coordinating with finance and employees
• Handle other HR projects assigned from time to time and office administration and facility management

Required profile

• Bachelor's degree in Human Resources, Business Administration or a related field
• 3 to 5 years of experience in an HR administrative role within a large multinational, with a focus on payroll processing
• Understanding of HR practices and labour laws, and familiarity with payroll and benefits administration

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• SAP HRP knowledge is a plus
• Strong organisational and time management skills, attention to detail and confidentiality
• Strong communication and interpersonal abilities