Personnel Administration Manager

About the role

The Personnel Administration Manager at MSF's Nairobi mission is responsible for making sure MSF is a responsible employer, supporting proper human resource management across the mission and taking full responsibility for all administrative and legal HR issues. The position reports to the Human Resources Coordinator.

Key responsibilities

• Keep up to date with Kenyan labour laws and regulations, and adapt MSF policies on staff conditions, benefits and remuneration to the mission's reality.
• Implement and follow up employment contracts and internal regulations for locally hired staff under fair labour conditions.
• Oversee payroll processes, act as focal point for the payroll system and finance interface (Homere and Unifield), and ensure compliance with MSF financial standards.
• Ensure salaries, benefits and tax and social security declarations meet the mission's salary grid and national legislation.
• Manage DOSH audits and ensure compliance with safety and risk prevention measures.
• Maintain confidential physical and electronic files, prepare evacuation readiness, and keep contact with ministries and other stakeholders.
• Administer health insurance for locally hired staff, manage onboarding and induction, and compile monthly and annual HR reports.
• Act as technical reference for the HRIS system (Homere) and inform HRCo of any legal risks.

Required profile

• University degree or further specialization in Human Resource Management or Business.
• At least 4 years of experience in HR management positions.
• Excellent command of English and Swahili.
• Commitment to MSF principles and stress management.

Required skills

• In-depth knowledge of the HRIS system Homere.
• Computer literacy.
• People management, teamwork and results orientation.